HARDHATLY
FIELD WORK. REAL PROGRESS.
Build a stronger tomorrow, today.
Your jobs should not live in texts, spreadsheets, photo threads and separate portals. Hardhatly brings work orders, crews, training, field evidence, hours, pay, invoicing and reporting into one system.
- No card required.
- Full product access.
- Up to 10 active users.
- Hardhatly Complete starts at 149 USD a month.
Jobs today
JOB-0142
Checked in
JOB-0141
Submitted
JOB-0139
Ready to invoice
Required photos
010203The task cannot be finished until the required photos are attached.
JOB-0142
Jobsite addressYou are probably already paying for the problem.
Not in software. In time. The admin work is spread across texts, calls, spreadsheets, vendor portals, camera rolls, paper notes and a separate invoicing tool.
- 01A worker gets the address but misses the photo requirement.
- 02The office waits on pictures before it can invoice.
- 03Nobody is sure whether the job was actually started.
- 04Training changes depending on who explained the work.
- 05Pay gets worked out on a separate sheet.
- 06The client wants proof that is buried in somebody's phone.
Hardhatly turns that chaos into one workflow.
One connected run, from order to invoice.
Before Hardhatly
- External order
- Copy the scope across
- Text the worker
- Call for an update
- Hunt for the photos
- Check the hours
- Work out the pay
- Build the invoice
- Email the proof
- Update the spreadsheet
With Hardhatly
- 01Order arrives
- 02Requirements become tasks
- 03Worker accepts
- 04Worker checks in
- 05Required photos are guided
- 06Office sees progress
- 07Work is approved
- 08Pay is recorded
- 09Invoice is prepared
- 10Completion package is sent
- 11Reports update
Stop managing the same job five different ways.
One place for the job, crew, proof, pay and invoice. Try Hardhatly free for seven days.
No card required. Full product access.
Give workers the right instructions before they arrive.
- Today's job, the address and the start time on the home screen.
- The pay they agreed to, written on the assignment.
- Instructions and the course they need before they arrive.
- A photo checklist that says exactly what to capture.
- Check in, check out, submit, all in a few taps.
JOB-0142
Jobsite address
Know what is happening at every job.
- See who is on site right now and what is finished.
- Review photos, notes and hours in one screen.
- Approve the work or send it back with a reason.
- Record worker pay and prepare the client invoice.
- See what each job actually made.
Jobs today
JOB-0142
Checked in
JOB-0141
Submitted
JOB-0139
Ready to invoice
Stop chasing photos.
Each task states how many photos are required. The worker cannot finish until they are attached, so the proof is already on the job when the client asks.
Required photos
010203The task cannot be finished until the required photos are attached.
Train once. Reference it in the field.
Courses, knowledge checks and certificates live in Hardhatly, and the same content becomes a field guide that shows up on matching jobs.
Winterization
Knowledge check01Winterization02Photo Documentation03Field SafetyPass the knowledge check and the certificate is filed on the worker record.
Know when work is ready to invoice.
Approve the work and the billing amount, expenses and evidence are already in place. Hardhatly prepares the invoice and the completion package for the client.
Approved
Photos and notesFollow one job all the way through.
Work arrives
- Client and property
- Due date
- Scope of work
1. Work arrives
A work order is imported or entered once, with the client, the address and the due date.
2. Assign the right worker
Pick a worker or a whole crew, set the pay, and send the offer to their phone.
3. Field work begins
The worker checks in on site and sees only the tasks for the job in front of them.
4. Required evidence is captured
Each task states how many photos are needed, so nothing is missing at the end.
5. The office approves
Work and hours are reviewed in one screen, with a revision request when something is off.
6. Invoice and reporting follow
Approved work becomes worker pay, a client invoice and a completion package.
See what your operation looks like when everything is connected.
Stop chasing photos before you can bill. Know what happened at the job and what the job made.
149 USD a month for up to 10 active users.
Pick a part of Hardhatly to see what it covers.
Jobs today
JOB-0142
Checked in
JOB-0141
Submitted
JOB-0139
Ready to invoice
Owner dashboard
Works with the systems around you
Bring work in, send money and proof out, and keep one record in the middle.
Pruvan
MaintainX
ServiceChannel
CompanyCam
FreshBooks
Stripe
Resend
Google MapsHardhatly is new, so judge it on how it is built.
Private company workspaces
Your company's records are separated at the database level, not only in the screens.
Role based access
Workers see their own work. Pay rates, finance and settings stay with the office.
Location only at check in and check out
Hardhatly never follows a worker through the day.
Private file storage
Photos, documents and certificates are served through short lived private links.
From property photos to an approved bid, with your numbers.
Crews photograph the property, AI drafts the visible scope, your pricebook sets every price, and you approve each line before a proposal goes out. Won bids become Hardhatly jobs.
- Detected scope
- Pricing inputs
- Proposal
Example AssessmentPhotos: Front yard, Beds, Shrubs
- Grass cutEvidence: Photo 1
- Weed removalEvidence: Photo 1, Photo 2
- Bed cleanupEvidence: Photo 2
- Mulch installationEvidence: Photo 2
- Shrub trimmingEvidence: Photo 3
Example only. Images are illustrations, not real customers. AI suggestions can be wrong, and hidden conditions need site verification.
$99
per month add on for Hardhatly Complete
or $999 per year
$149
per month for Estimates standalone
or $1,499 per year
AI suggestions can be wrong. Hidden conditions need site verification. The AI never sets prices.
Use Hardhatly like an app on your phone
Add Hardhatly to your iPhone or Android home screen and it opens full screen with one tap, so crews reach today's job, photos and check in fast. Native App Store and Google Play releases are on the way.
iPhone and iPad
- 1Open Hardhatly in Safari
- 2Tap the Share icon
- 3Tap Add to Home Screen
- 4Tap Add
Android
- 1Open Hardhatly in Chrome
- 2Tap the menu or install prompt
- 3Tap Install app or Add to Home screen
- 4Confirm install
Nothing to download. The home screen icon opens the same account your office uses.
One plan. Everything included.
No quotes, no sales calls to see the price, no locked features.
Hardhatly Complete
Up to 10 active users149 USD per month
Switch to yearly at any time and pay less than twelve monthly payments.
Start Free For Seven Days7 days free. Full product access. No card required.
1,499 USD a year saves 289 USD compared with paying month by month.
Your company. Your portal. Add your logo and brand colors for your office and crews.
More than 10 active users? Contact sales
Run the next job through Hardhatly.
Give the field what they need before they call the office. Train the worker once and keep the answer in their pocket.
Start Free For Seven DaysNo card required.